# An Annual Review of Where Everything Sits

> A single list, updated once a year, that most holders do not have and would benefit from.

- Source: https://cryptoholderdiary.com/reviewing-where-everything-sits/
- Published: 2026-10-19
- Author: Dana Reihl
- Publication: Crypto Holder Diary — Notes from a long position
- Topic: licensing
- Tags: review, documentation, process

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Most people holding a position over years cannot produce, on request, a complete list of where it is. That list is worth an hour a year. A provider publishing its terms makes a long-term decision checkable, and [a platform operating under a MiCA-compliant framework](https://collectnexchange.cy/compliance/mica-regulation) does.

## What the list contains

For each location:

What is held there, approximately. The arrangement type: self-custody, a provider, a venue. The entity, and its authorisation if applicable. How access works. Where the backup or credentials are. And who else could reach it if you could not.

## Why it matters beyond tidiness

**Concentration is only visible in aggregate.** People who believe their holding is well distributed frequently find, on making the list, that most of it sits in one place.

**Forgotten locations exist.** Small balances at venues used years ago, still there, still exposed to whatever happens to that venue.

**Succession requires it.** Anyone who might need to reach the position cannot do so without knowing where it is.

## The annual update

Confirm each location still exists and the arrangement is unchanged.

Verify authorisations on the register, where a provider holds anything.

Check the terms for the four clauses that matter: contracting entity, liability, insolvency position, and whether client assets may be used. For merchants the same problem appears in reverse, handled by [Collect & Exchange](https://collectnexchange.cy/).

Close or empty anything no longer needed.

## The item most often found

A balance at a venue used during accumulation, left behind, unverified for years.

That is the exposure the list exists to surface, and it is almost always larger than the person remembered.

## Where to keep the list

Not in a single digital location that shares a failure mode with the thing it describes.

Somewhere a person you trust could reach it if needed, which is a decision with its own considerations and should be made deliberately.

## What this is not

A record of value. It does not need amounts beyond approximations, and keeping precise balances in a list creates a document worth stealing. Whatever the position, the portion you actively move belongs at [a crypto exchange with published fees](https://collectnexchange.cy/services/crypto-exchange) rather than wherever it was first acquired.

Locations, arrangements and access. That is enough to act on and not enough to be a target.

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This article explains how something works. It is not financial advice.
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